Executive Assistant needed for a company providing operational solutions to hospitals and healthcare systems.
 
Job ID: 23989
Pay Rate: $36 per hour
Location: Alpharetta, GA
Work Arrangement: On-Site Position
Employment Type: Contract (Estimated 3 Months)
*Possibility for conversion for the right fit 
 
The Executive Assistant is responsible for the organization of administrative tasks, coordination of company events and meetings, and being a resource of information for the company. This role will be the lead to support the Senior Management Team functions.
 
Responsibilities: 

• Senior Management Team (SMT) Administration: Manage meeting plans, create and distribute agendas, track action items, and take meeting minutes.
• Annual Strategy Planning: Oversee planning activities and submit Strategy Plan materials.
• Policy and Procedure Maintenance: Administer updates and changes.
• Application Access: Manage administrative rights for company-based applications.
• Internal Support: Serve as point-of-contact for general Q&A, mailing, supplies, equipment, and contract/lease filing.
• Document Retention: Manage document storage, shredding, scanning, and access.
• Training: Onboard new hires with Workday, Dropbox, AdobeSign, Outlook, shared drives, etc.
• Office Coordination: Handle office moves, conference space, and visitor registration.
• Liaison Roles: Act as contact for IT support, HR, volunteer events, campus activities, facilities needs, finance tasks, and legal document management.
• Event Planning: Organize and manage meetings and events, including President’s Club trips and company celebrations.
• Ticket and Supply Management: Distribute corporate tickets, order office supplies, and create name badges.
• Mail Handling: Manage FedEx and mailing tasks (excluding marketing collateral).
• Emergency Duties: Partner with HR for emergency warden responsibilities and office safety protocols.
• Awards and Gifts: Track and order awards and holiday gifts.
• Meeting Scheduling: Arrange meetings for the President and complex company meetings.
• Travel Booking: Assist with booking travel for the President.
• General Support: Maintain a positive attitude, assist with various administrative tasks, and support Client Development and Client Engagement Administrators as needed.
• Other Duties: Perform additional tasks as required.

Requirements: 

• 3+ years Office Manager experience, Administrative Assistant experience, or Executive Assistant experience
• Proficient in Microsoft Office (including Outlook, Excel, PowerPoint, Word, etc.)
• Bachelor’s degree preferred
• Stable employment history with verifiable references
• Strong organizational and event planning skills in a fast-paced environment
• Interpersonal, strategic communication, and relationship building skills required
• Strong attention to detail, multi-tasking, and time management skills required

Parker Staffing offers all levels of Administrative, Customer Service, Call Center, Human Resources, and Non-Clinical Healthcare opportunities throughout the nation. Visit our employment opportunities page at http://www.parkerstaffing.com to review our full offering of temp, temp-to-hire, and direct hire job openings!  

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.