Legal Practice Assistant needed for an established law firm in Seattle.

Job ID: 24109 
Pay Rate: $27 – $34 per hour (Depending on Experience) 
Location: Dallas, Texas
Employment Type: Contract to Hire 
Shift: 9:00am – 5:30pm Monday through Friday
*Additional hours may be required to meet firm and/or client demands. Flexible work arrangements may be available, as the position will interact with local and remote team members.

Administrative professionals are so vital to keeping a company running smoothly that there’s even a National holiday dedicated to recognizing their incredible flexibility and ever-evolving role every year! As you swim through an endless sea of Administrator jobs, you realize it’s all about where you work and we realize that too.

Fueled by longtime high-tech client, our client is one of the largest law firms in the Northwest. Founded in 1912, the firm has more than 650 lawyers specializing in such areas as antitrust and trade regulation, intellectual property, and labor and employment. The firm’s clients include individuals, government agencies, and not-for-profit organizations, as well as international companies. They have also been named one of the country’s “100 Best Places to Work For” by Fortune for nearly two decades. By focusing on outstanding client service, superior legal work and generous pro bono and community involvement opportunities, we’re dedicated to providing an atmosphere that encourages employees to pursue their definition of success–both inside and outside the office.

As the Legal Assistant to the Law Firm team, you’ll be responsible for providing highly varied and complex administrative support, with minimal supervision, to designated attorneys, other Legal Practice Assistants, and paralegals. This position will support two attorneys in Dallas, Texas. 

Essential Duties & Responsibilities

• Maintain overview of timekeepers’ workload and caseload; anticipate next steps and implement follow-up procedures. Track each task and carry through to completion.
• Create, edit, and proofread documents from dictation, handwritten, typed, and/or electronic copy.
• Maintain timekeepers’ calendars of meetings and trips, using current software applications. Apprise timekeepers of responsibilities in advance of events and activities.
• File paper and electronic documents with courts and agencies. Ensure proper procedures are followed and deadlines are met.
• Attend meetings and take attentive notes.
• Coordinate with docketing specialist to review docketing report dates, ensure documents and actions meet firm legal proceeding requirement.
• Coordinate conflicts checks with Professional Standards to ensure attorney and firm ability to represent clients.
• Prepare new client and matter intake forms. Prepare engagement letters.
• Assist with billing processes. This includes entering, proofreading, spellchecking, and releasing daily time entry. Distribute, review, and edit monthly proformas. Prepare final documents with cover letter (if appropriate) in accordance with firm or department requirements.
• Prepare accounting documents including check requests, trust documents, expense and travel reimbursement requests.
• Coordinate conferences, meetings and appointments for clients, attorneys, and administration. Schedule conference rooms, visitor offices, refreshments, vendors (e.g., court reporter/videographer), and prepare materials.
• Coordinate travel arrangements for timekeepers including airlines, hotels, and vehicles.
• Set up and maintain administrative and client files. Maintain file organization promptly and accurately for both digital and paper documents.  Update indices based on office needs.
• Process and route incoming mail, faxes, and electronic communications upon receipt.
• Receive, screen, and transmit communications including via telephone and conference calls. Take accurate telephone messages for timekeepers, clients, and staff.
• Prepare outgoing mail and packages for prompt delivery, arranging for messenger services to meet deadlines.
• Perform administrative tasks including copying, scanning, and faxing documents. Prepare notebooks as required. Assume responsibility for miscellaneous tasks and special projects as required.
• Conduct Internet research as directed by timekeepers.

Skills & Qualifications

• Comfort with personal computers, system utilities, and other document production software. Familiarity with basic office equipment.
• Excellent organizational skills for prioritizing workload. Solid knowledge of library operations including records storage and procedures for retrieving materials for case work.
• Knowledge of legal records management, court rules, and legal billing duties. 
• Requires a high school diploma or equivalent.
• Previous commercial/federal experience.
• Trial preparation and trial support experience is a bonus.
• Notary certification is helpful.
• Strong command of the English language including excellent spelling, grammar, punctuation, form and style.
• Flexibility with work hours as overtime may be required during periods of high demand.

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Parker Staffing offers all levels of Administrative, Customer Service, Call Center, Human Resources, and Non-Clinical Healthcare opportunities throughout the nation. Visit our employment opportunities page at http://www.parkerstaffing.com to review our full offering of temp, temp-to-hire, and direct hire job openings!  

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.