Account Maintenance Assistant Needed for a Non-Profit Organization in Seattle, WA

Job ID: 24411
Pay Rate: $20.76/HR
Location: Onsite in Seattle, WA
Employment Type: Contract
Schedule: Mon-Fri, 8am-4:30pm

A non-profit organization envisioning a community beyond poverty and oppression is seeking an Account Maintenance Assistant who supports the Maintenance Department by performing a variety of administrative and accounting tasks. This includes coordinating account payments, reconciling invoices, managing parts inventory, and supporting the Maintenance Manager in ensuring the smooth operation of maintenance-related financial and administrative activities.
This role is vital to the efficient functioning of the Maintenance Department, requiring a detail-oriented, organized individual capable of multitasking in a dynamic environment.

What Your Day Looks Like:

Vendor and Payment Coordination

• Coordinate, track, and initiate payments to vendors and suppliers.
• Contact vendors to resolve pricing and invoice discrepancies.

Work Order Management

• Enter work orders in the M5 database, research missing information, and compose reports.
• Generate and distribute daily PMI work orders.

Inventory and Vendor Monitoring

• Monitor vendors for consistent pricing of parts and supplies.
• Maintain a detailed parts inventory and price comparison database.
• Order, receive, and stock parts as required.

Customer Billing and Invoicing

• Generate customer payment invoices and statements at month-end.
• Review invoices to ensure proper payment and maintain a tracking system for customer billing.

Budget Monitoring

• Track and maintain the maintenance budget.
• Assist the Maintenance Manager in resolving budget discrepancies.

Warranty Claims Management

• Initiate and track warranty claims to ensure credits are received.
• Document, return warranty and core parts to vendors, and verify receipt of credits.

General Office Support

• Replenish office supplies and organize completed work orders, invoices, and forms.
• Answer phones and assist with general office duties.

Other Duties as Assigned.

What You Bring:

• Two years of experience in accounting, bookkeeping, financial management, or office administration, including six months of purchasing experience.
• A high school diploma or GED.
• A combination of education, experience, and performance that demonstrates the ability to perform the duties of the position.

• Proficiency in Microsoft Office programs (Excel, Outlook, Word) to perform essential tasks.
• Ability to work both independently and collaboratively, applying general direction to specific tasks.
• Strong organizational skills, attention to detail, and initiative.
• Excellent record-keeping and oral/written communication skills.
• Ability to maintain confidentiality and follow instructions.
• Familiarity with automotive parts identification.
• Commitment to working with individuals from diverse backgrounds and lifestyles.

• Occasionally lift/carry 25-50 lbs, frequently lift 15-20 lbs, and push/pull up to 50 lbs.
• Flexibility to sit/stand as needed, with frequent computer input.

Benefits Offered by Parker Staffing to Contract Employees:  
 

• Paid Sick/Safe Time (based on where allowable by law)  
• Medical benefits with multiple plan tiers and Telemedicine access  
• 401K with matching contributions   
• Holiday pay   
• Employee Assistance Program (EAP)

Parker Staffing offers all levels of Administrative, Customer Service, Call Center, Human Resources, and Non-Clinical Healthcare opportunities throughout the nation. Visit our employment opportunities page at http://www.parkerstaffing.com to review our full offering of temp, temp-to-hire, and direct hire job openings!  
 
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.