Office Manager needed immediately to support a nonprofit Crisis Hotline 
Job ID: 24757
Pay Rate: $30.43 
Location: Onsite in Seattle, WA 
Employment Type: Contract-to-Hire  
 
Our client is a mission-focused non-profit dedicated to helping the community by providing a broad array of telephone-based crisis intervention and information and referral services. For many people in emotional distress or needing community services assistance, they are their “first call for help.” Each year, our client improves the lives of thousands of people by listening, caring, and linking to services. 

As the Office Manager, you'll be responsible for maintaining a friendly, warm, and inviting environment at the front desk/patient check-in area. You will  polite, attentive, and organized. Additionally, they should be able to effectively communicate with patients and assist them in any way possible. 

Responsibilities 

• Serve as the primary contact for creating a welcoming environment for our staff, clients, and guests. 

• Welcome visitors, ensuring all visitors complete the necessary documentation. 

• Answer business office telephones in a timely, professional and courteous manner; providing key information about our agency and services efficiently and courteously. 

• Understand and comply with HIPAA (Health Insurance Portability and Accountability Act) requirements when engaging with callers, visitors and emails. 

• Capture and distribute requests for brochures and other promotional materials to appropriate department contact. 

• Maintain organization of office files, supplies, and oversight of shared resources for common areas. 

• Receive, sort and forward all incoming mail and shipments; handles outbound mailings as requested. 

• Monitor the safety, security and cleanliness of the work environment, such as offices, conference rooms and common areas ensuring they are prepped and ready for meetings, events, etc. 

• Coordinate and schedule services with office-related vendors, equipment service providers, food and beverage vendors, security and cleaning services, etc. 

• Support administrative billing processes, purchasing, order submission, completion, and cost allocations; provide administrative support to operations functions as needed. 

• Support facilities-related projects as needed, including inventory, maintenance requests, office equipment functionality, and facility upkeep and improvement. 

• Educate and communicate with staff on office protocols and procedures to ensure understanding and compliance. 

• Support internal communication via email, chat, and intranet. 

• Assist in basic set-up for new staff members, including badge distribution, facility access, workspace assignments, and capture of agency agreements. 

• Other duties as assigned. 

What we're looking for. 

• Minimum 4 years’ work experience as an Office Assistant or Office Manager within a professional office environment. 

• Strong interpersonal skills to effectively collaborate with internal & external stakeholders. 

• Excellent verbal and written communications skills with keen attention to detail. 

• Highly organized, detail oriented, and self-motivated. 

• Demonstrates ability to take initiative, anticipate needs, and exercise sound, independent judgment. 

• Proficient in use of Microsoft Office suite, including Word, Excel, Outlook PowerPoint, Teams and SharePoint. 

• Ability to multitask and prioritize workload in a fast-paced environment. 

• Ability to work under pressure. 

• Experience in mailing, shipping/receiving preferred. 

• Experience of being trusted with highly confidential and sensitive information. This role involves access to secured client information, personnel information, use of a credit card and access to financial records and passwords. 

• Experience working with individuals from diverse cultures and communities. 

Here are some of the perks Parker Staffing offers to its Contract and Contract-to-Hire employees: 

• Paid Sick/Safe Time 

• Holiday pay 

• Medical benefits with multiple plan tiers and Telemedicine access 

• Employee Assistance Program (EAP) 

• 401K with matching contributions 

Confidence can sometimes hold us back from applying for a job. But we’ll let you in on a secret: there’s no such thing as a ‘perfect’ candidate. We encourage candidates from all walks of life to apply. If you're comfortable, please feel free to share your pronouns with us! 

 
 
Parker Staffing offers all levels of Administrative, Customer Service, Call Center, Sales, Healthcare, and Human Resources job opportunities across the US. Parker Staffing has served as the staffing agency of choice for thousands for over four decades and has been named as a Best Place to Work by the Puget Sound Business Journal for over ten years in a row. Visit our employment opportunities page at http://www.parkerstaffing.comto review our full offering of temp, temp-to-hire, and direct hire job openings! 

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.