Job ID: 25307
Salary/Pay Rate: $65,000 – $75,000 per year + 10% discretionary annual bonus
Location: Onsite in Bethesda, MD
Employment Type: Direct Hire
Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Our client is a well-established investment and asset management firm known for its collaborative culture, high employee tenure, and commitment to professional growth. The Bethesda office is home to approximately 30 employees and offers a highly engaged, in-person environment with strong leadership support, volunteerism opportunities, and regular team events. This role reports to the Office Manager and plays a critical part in supporting both daily office operations and senior leadership.

As the Administrative Assistant, you’ll be responsible for supporting executive leadership and ensuring smooth day-to-day office and asset management operations.

Essential Duties and Responsibilities

• Manage calendars, schedule meetings, and coordinate conference room and virtual meeting logistics
• Provide executive-level administrative support to two or more senior leaders, including expense reporting
• Arrange domestic and occasional international travel, including itineraries and coordination
• Prepare, format, and proofread correspondence, reports, and presentations using MS Word, Excel, PowerPoint, and Adobe
• Process invoices and expense reimbursements in accordance with company procedures
• Route documents for approvals and signatures using DocuSign and internal systems
• Maintain office supplies and ensure kitchen and common areas remain organized and professional
• Handle incoming and outgoing mail, FedEx, UPS, and courier services
• Serve as liaison with vendors, building management, and IT to support office operations
• Assist with office events, catering, and special gatherings
• Act as the office Notary Public for official documents (or obtain commission upon hire)
• Maintain accurate property and contact information in Nintex
• Collect and organize monthly portfolio variance reports
• Route and track property-level invoices for payment
• Other duties as assigned

Qualifications

• 3+ years of administrative or executive support experience in a professional office environment
• Experience supporting multiple leaders and managing complex calendars
• Active Notary Public commission or willingness to obtain upon hire
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Adobe PDF, DocuSign
• Strong organizational, communication, and multitasking skills
• High attention to detail and ability to maintain confidentiality
• Self-starter with a collaborative, service-oriented mindset
• Ability to thrive in a fully onsite, fast-paced environment

Parker Staffing offers all levels of Administrative, Customer Service, Call Center, Sales, and Human Resources job opportunities in the Seattle and Bellevue metro area and other large cities throughout the Nation. Parker Staffing has served as the staffing agency of choice for thousands for over four decades. Visit our employment opportunities page at http://www.parkerstaffing.com to review our full offering of temp, temp-to-hire, and direct hire job openings.

Smoking/vaping and the use of tobacco products are prohibited on all Company premises, including indoor and outdoor areas, parking lots, and Company-owned vehicles.
As part of our employment process, candidates who received a conditional offer may be required to undergo pre-employment drug testing.

Parker Staffing is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.