Job ID: 25253 
Pay Rate: $36.16 Per HR  
Location: Onsite in Seattle, WA 

Employment Type: Contract  

Schedule: Monday – Friday, 9 AM – 5 PM  
  
Our client is a mission-focused non-profit dedicated to helping the community by providing a broad array of telephone-based crisis intervention and information and referral services. For many people in emotional distress or needing community services assistance, they are their “first call for help.” Each year, our client improves the lives of thousands of people by listening, caring, and linking to services. 

The Business Operations Specialist oversees daily office operations to ensure a safe, efficient, and welcoming workplace for staff, volunteers, and visitors. This role manages facilities, vendors, mail services, and event logistics while maintaining compliance with organizational policies and HIPAA requirements. The Specialist supports leadership through coordination of meetings, internal communications, and process improvements that enhance operational efficiency. Serving as a key point of continuity, this role provides coverage and leadership support during transitions or absences to ensure smooth business operations. 

Essential Duties and Responsibilities  

• Own day-to-day office operations, ensuring a well-organized, welcoming, and efficient work environment with minimal supervision. 

• Serve as the first point of contact for staff, volunteers, and visitors; ensure all required documentation is completed. 

• Answer and route incoming phone calls professionally, providing accurate information about organizational services while maintaining HIPAA compliance across all interactions. 

• Oversee office supplies, equipment, files, shared resources, and common areas to ensure functionality, cleanliness, and readiness for meetings and events. 

• Identify and help implement office improvements in collaboration with the Business Operations Manager. 

• Manage Front Conference Room and Training Room calendars, ensuring adherence to booking procedures. 

• Coordinate office-related vendors and service providers, including maintenance, food and beverage, security, and cleaning services. 

• Provide logistical support for meetings, events, and presentations in partnership with Leadership and the Executive Assistant. 

• Act as the primary contact for building operations and maintenance, including submitting work orders. 

• Manage facility access, key card badges, workspace assignments, and required documentation for new and existing employees. 

• Maintain accurate key card audits and records for active, terminated, and deactivated users. 

• Manage incoming and outgoing mail, ensuring timely distribution and accurate documentation for financial and operational purposes. 

• Coordinate package pickups and deliveries with USPS, FedEx, UPS, IT, and other departments. 

• Other duties as assigned  

Qualifications  

• Minimum 3 –5 years experience as an Office Assistant or similar role (Required) 

• Proven ability to manage office operations independently, with a strong focus on organizational efficiency and continuous improvement. 

• Strong interpersonal skills to effectively collaborate with internal & external stakeholders. 

• Excellent verbal and written communications skills with keen attention to detail. 

• Highly organized, detail oriented, and self-motivated. 

• Demonstrates ability to take initiative, anticipate needs, and exercise sound, independent judgment. 

• Advanced Proficiency in use of Microsoft Office suite, including Word, Excel, Outlook PowerPoint, Teams and SharePoint. 

• Ability to multitask and prioritize workload in a fast-paced environment. 

• Ability to work under pressure. 

• Experience in mailing, shipping/receiving preferred. 

• Experience of being trusted with highly confidential and sensitive information. This role involves access to secured client information, personnel information, use of a credit card and access to financial records and passwords. 

• Experience working with individuals from diverse cultures and communities. 

Benefits offered by Parker Staffing to Contract Employees: 

• Paid Sick/Safe Time (based on where allowable by law)    

• Medical benefits with multiple plan tiers and Telemedicine access    

• 401K with matching contributions     

• Holiday pay     

• Employee Assistance Program (EAP)  

Parker Staffing offers all levels of Administrative, Customer Service, Call Center, Sales, and Human Resources job opportunities in the Seattle and Bellevue metro area and other large cities throughout the Nation. Parker Staffing has served as the staffing agency of choice for thousands for over four decades. Visit our employment opportunities page at http://www.parkerstaffing.com to review our full offering of temp, temp-to-hire, and direct hire job openings!  

Smoking/vaping and the use of tobacco products are prohibited on all Company premises, including indoor and outdoor areas, parking lots, and Company-owned vehicles. 

As part of our employment process, candidates who received a conditional offer may be required to undergo pre-employment drug testing. 

Parker Staffing is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.