Administrative Assistant Needed for a Foster Care Organization in Seattle, WA

Job ID: 25443 
Pay Rate: $28 – 33.65 Per HR  
Location: Onsite in Seattle, WA 
Employment Type: Contract  
Schedule: Part-Time, 4 Days a Week, 32 Hours  
  
Our client is the nation’s largest operating foundation entirely focused on foster care. Work with other big-hearted advocates whose mission to provide, improve, and ultimately prevent the need for foster care is number one! 

As Administrative Assistant, you’ll be responsible for processing inbound and outbound data utilizing your tech savvy skills, providing outstanding customer service, assisting throughout the hiring process, and maintaining consistent organization. You will be responsible for providing friendly customer service to guests and staff by supporting reception activities and the administrative flow of the office.  Through your attention to detail and warm, friendly attitude you’ll provide a great experience to those entering the business and help support daily operations.  

Essential Duties and Responsibilities  

• Support invoicing and billing processes, including tracking payments and ensuring invoices are routed to the appropriate contacts for timely processing 

• Serve as a central point of contact for internal and external stakeholders, managing communications and directing inquiries to the appropriate teams 

• Assist with compiling and generating quarterly reports by accessing internal systems and pulling relevant data and metrics 

• Coordinate and schedule meetings across large groups, including sessions with 100+ participants, ensuring all logistics are handled efficiently 

• Partner with administrative and executive support staff to organize event logistics such as hotel accommodations, meeting spaces, and venue arrangements 

• Manage event-related details including room blocks, conference space coordination, and vendor communication as needed 

• Develop and distribute clear, professional communications to event attendees, including agendas, schedules, location details, and timelines 

• Organize and support virtual meetings, including scheduling and coordinating Zoom sessions for smaller or remote groups 

• Assist in preparing meeting materials, including agendas and schedules, to ensure well-structured and productive meetings 

• Other duties as assigned  

Qualifications  

• Prior experience in administrative support, coordination, or a related role preferred  

• Strong organizational skills with the ability to manage multiple tasks and priorities effectively 

• Clear and professional communication skills, both written and verbal 

• Ability to coordinate logistics and support meetings or events with attention to detail 

• Comfortable working with basic office tools and systems, including email, calendars, and spreadsheets 

• Willingness to learn new processes, tools, and internal systems as needed 

• Ability to collaborate with a variety of stakeholders and work both independently and as part of a team 

• Strong problem-solving skills and a proactive approach to supporting team needs 

• Experience with scheduling, reporting, or event coordination is a plus but not required 

• Adaptable and able to thrive in a dynamic, fast-paced environment 

Benefits offered by Parker Staffing to Contract Employees: 

• Paid Sick/Safe Time (based on where allowable by law)    

• Medical benefits with multiple plan tiers and Telemedicine access    

• 401K with matching contributions     

• Holiday pay     

• Employee Assistance Program (EAP)  

Parker Staffing offers all levels of Administrative, Customer Service, Call Center, Sales, and Human Resources job opportunities in the Seattle and Bellevue metro area and other large cities throughout the Nation. Parker Staffing has served as the staffing agency of choice for thousands for over four decades. Visit our employment opportunities page at http://www.parkerstaffing.com to review our full offering of temp, temp-to-hire, and direct hire job openings!  

Smoking/vaping and the use of tobacco products are prohibited on all Company premises, including indoor and outdoor areas, parking lots, and Company-owned vehicles. 

As part of our employment process, candidates who received a conditional offer may be required to undergo pre-employment drug testing. 

Parker Staffing is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.