Job ID: 25899 
Pay Rate: $26.56 – $31.25 Per HR  
Location: Onsite in Seattle, WA 
Employment Type: Contract 
Schedule: Monday – Friday, 8 AM – 4 PM  
  
Our client is the nation’s largest operating foundation entirely focused on foster care. Work with other big-hearted advocates whose mission to provide, improve, and ultimately prevent the need for foster care is number one! 

As the Facilities Administrative Assistant, you will play a key role in supporting daily office operations while creating a welcoming and professional environment for employees and visitors. In this role, you will balance front desk responsibilities with facilities coordination, including managing visitor check-ins, handling incoming calls and deliveries, monitoring office spaces, maintaining supplies, and responding to facility-related requests. You will also provide administrative support through mail distribution, employee access coordination, vendor communications, and invoice processing. The ideal candidate is organized, detail-oriented, and proactive, with a customer service mindset and the ability to work independently while supporting a variety of administrative tasks and special projects. 

Essential Duties and Responsibilities  

• Serve as the first point of contact for employees, visitors, and vendors, providing a welcoming and professional reception experience. 

• Manage front desk operations, including visitor check-ins, incoming calls, voicemail routing, and package deliveries. 

•  Conduct daily walkthroughs of office spaces to monitor cleanliness, lighting, supplies, and general facility conditions, identifying and reporting maintenance needs. 

• Inspect conference rooms and shared spaces to ensure they are clean, organized, properly stocked, and ready for use. 

• Monitor office supply inventory, coordinate replenishment, and ensure kitchens, breakrooms, and common areas remain well-stocked. 

• Monitor and respond to facilities-related inquiries and requests, coordinating with property management, vendors, and internal teams to resolve issues. 

•  Oversee incoming and outgoing mail, package distribution, and shipping activities using internal mailroom systems. 

•  Assist with employee access and building services, including identification badges, new hire photos, commuter cards, and facility access requests. 

•  Coordinate administrative requests related to shared amenities, including the fitness center, bicycle storage, and freight elevator. 

•  Support vendor account administration, invoice processing, and maintenance of accurate billing and payment records. 

•  Maintain organized records of facilities requests, supply orders, vendor communications, and other administrative activities. 

•  Collaborate with facilities and administrative teams to support day-to-day office operations and ensure a safe, clean, and welcoming workplace. 

• Other duties as assigned  

Qualifications  

• High school diploma or equivalent required; additional education or training in business administration, office management, or a related field preferred. 

•  Previous experience in reception, administrative support, facilities coordination, or a similar office environment preferred. 

•  Strong customer service skills with a professional, friendly, and approachable demeanor. 

•  Excellent verbal and written communication skills with the ability to interact effectively with employees, visitors, vendors, and property management teams. 

•  Strong organizational skills and attention to detail, with the ability to manage multiple responsibilities and prioritize tasks effectively. 

•  Proficiency in Microsoft Office applications, including Outlook, Word, and Excel. 

•  Ability to operate standard office equipment, including multiline phone systems, printers, scanners, and mailroom equipment. 

•  Experience coordinating office supplies, managing inventory, and supporting general workplace operations preferred. 

•  Basic understanding of invoice processing, vendor account management, and administrative recordkeeping preferred. 

•  Strong problem-solving skills with the ability to identify facility-related concerns and coordinate appropriate solutions. 

•  Ability to work independently, demonstrate initiative, and remain productive during periods of lower activity. 

•  Flexibility to balance front desk responsibilities with facilities support, administrative tasks, and special projects. 

•  Ability to maintain confidentiality and exercise discretion when handling employee information and internal business matters. 

•  Willingness to perform routine office walkthroughs and assist with light physical tasks, such as stocking supplies and distributing packages. 

•  Dependable, punctual, and committed to maintaining a clean, organized, and welcoming professional environment. 

Benefits offered by Parker Staffing to Contract Employees: 

• Paid Sick/Safe Time (based on where allowable by law)    

• Medical benefits with multiple plan tiers and Telemedicine access    

• 401K with matching contributions     

• Holiday pay     

• Employee Assistance Program (EAP)  

Parker Staffing offers all levels of Administrative, Customer Service, Call Center, Sales, and Human Resources job opportunities in the Seattle and Bellevue metro area and other large cities throughout the Nation. Parker Staffing has served as the staffing agency of choice for thousands for over four decades. Visit our employment opportunities page at http://www.parkerstaffing.com to review our full offering of temp, temp-to-hire, and direct hire job openings!  

Smoking/vaping and the use of tobacco products are prohibited on all Company premises, including indoor and outdoor areas, parking lots, and Company-owned vehicles. 

As part of our employment process, candidates who received a conditional offer may be required to undergo pre-employment drug testing. 

Parker Staffing is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.