Job ID: 25510 
Pay Rate: $45 – $50 Per HR  
Location: Onsite in Seattle, WA 
Employment Type:  Contract-to-Hire 
Schedule: Monday – Thursday, 9 AM – 2 PM  
  
Our client is an investment firm with a strong presence in the Pacific Northwest. They partner with companies early in their growth journey, building meaningful relationships from the outset. Their approach is highly entrepreneur-focused, prioritizing not just the business, but the individuals behind it. Known for their accessibility and hands-on support, their team works closely with founders to accelerate growth, helping companies reach revenue milestones more efficiently while optimizing capital use. 

As the Executive Assistant, you will provide high-level administrative support to senior leadership while ensuring the smooth coordination of daily operations. In this role, you will manage complex calendars, facilitate communication, and handle a variety of administrative and clerical tasks that keep the office running efficiently. You will serve as a key point of contact for internal teams and external stakeholders, maintain organized workspaces, and support meeting preparation, travel coordination, and expense tracking. This position requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced, team-oriented environment while maintaining a high level of professionalism. 

Essential Duties and Responsibilities  

• Provide comprehensive administrative support to senior leadership, ensuring day-to-day operations run smoothly 

• Manage calendars, coordinate scheduling, and organize appointments for leadership team members 

• Serve as the first point of contact for visitors, handling reception duties, answering calls, and directing inquiries appropriately 

• Oversee incoming and outgoing mail, packages, and deliveries to ensure timely distribution 

• Maintain professional and organized common areas, including conference rooms and reception spaces, while managing room scheduling 

• Monitor and replenish office and kitchen supplies, coordinating orders as needed 

• Perform a variety of clerical tasks such as document preparation, filing, copying, and mailing 

• Process and monitor expense reports, ensuring accuracy and timely submission 

• Coordinate travel logistics and prepare detailed itineraries and supporting materials for business trips 

• Assemble and distribute meeting materials and presentations as needed 

• Create, edit, and format documents using Microsoft Office and other business tools 

• Manage incoming calls and ensure messages are accurately recorded and relayed promptly 

• Support internal events by assisting with planning and coordination efforts 

• Assist with updates and maintenance of internal or external websites as needed 

• Other duties as assigned  

Qualifications  

• Minimum of 2+ years of experience in an administrative or office support role preferred 

• Demonstrated proficiency with business tools such as Microsoft Office Suite, Zoom, Google Workspace, and file-sharing platforms 

• Associate’s or bachelor’s degree, or equivalent vocational training, is preferred 

• Prior experience working in a professional office environment is a plus 

• Familiarity with leveraging AI tools or automation to improve workflow efficiency is highly desirable 

• Strong organizational skills with a high level of accuracy and attention to detail 

• Ability to manage multiple priorities effectively in a fast-paced, deadline-driven setting 

• Professional demeanor with strong interpersonal skills and a consistently positive attitude 

• Proven ability to collaborate and contribute within a team-oriented environment 

• Interest in learning about and supporting work within the venture capital space 

• Self-starter mindset with the ability to quickly adapt and contribute from day one 

• Availability to work primarily onsite during designated weekday hours, with flexibility to manage occasional remote responsibilities 

Benefits offered by Parker Staffing to Contract-to-Hire Employees: 

• Paid Sick/Safe Time (based on where allowable by law)    

• Medical benefits with multiple plan tiers and Telemedicine access    

• 401K with matching contributions     

• Holiday pay     

• Employee Assistance Program (EAP)  

Parker Staffing offers all levels of Administrative, Customer Service, Call Center, Sales, and Human Resources job opportunities in the Seattle and Bellevue metro area and other large cities throughout the Nation. Parker Staffing has served as the staffing agency of choice for thousands for over four decades. Visit our employment opportunities page at http://www.parkerstaffing.com to review our full offering of temp, temp-to-hire, and direct hire job openings!  

Smoking/vaping and the use of tobacco products are prohibited on all Company premises, including indoor and outdoor areas, parking lots, and Company-owned vehicles. 

As part of our employment process, candidates who received a conditional offer may be required to undergo pre-employment drug testing. 

Parker Staffing is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.